Publishing a Content Item or Folder

Publishing a content item creates a file that is transferred to the publishing target by file system copy or file transfer protocol (FTP). You can publish one content item at a time or multiple content items simultaneously. Publishing a folder publishes all content items in that folder as well as the subfolders it contains.

If you have the appropriate role, you can publish a content item while you are working in the Content Item Editor or Publisher Explorer, or you can schedule content items and folders for later publication. If the content item is part of a workflow, the content item must be in a workflow activity that allows publication before it can be published. It can then be published immediately or be scheduled for later publication.

This topic discusses:

• Publication Requirements
• To publish an individual content item or folder from Publisher Explorer
• To publish an individual content item from the Content Item Editor
• To publish multiple consecutive content items or folders
• To publish multiple content items or folders that are not consecutive

Publication Requirements

You cannot publish a content item unless you have the following:

• Editor or a higher role on the folder containing the content item. Roles are assigned by Administrators and Folder Administrators on an individual basis.
• A presentation template set up to publish complete pages.

If these conditions are not met, the Publish menu option is not available.

If workflow is attached to the folder containing the content item (and the content item has not been explicitly excluded from workflow), then the content item must be in a workflow activity that allows it to be published.

Note: You can publish a presentation template with no associated data entry template, so long as it is marked as a complete page. To do so, select Complete Page (under Publishable) in the Presentation Template Editor.  

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To publish an individual content item or folder from Publisher Explorer:

1. Locate the content item or folder you want to publish.
2. Right-click the content item or folder, and click Publish.
3. Click OK in the confirmation box.

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To publish an individual content item from Content Item Editor:

1. In the table pane, click the content item to launch the Content Item Editor.
2. Click Publish.

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To publish multiple consecutive content items or folders:

1. In the Publisher Explorer table pane, click the icon of the first item or folder.
2. Press and hold down SHIFT on your keyboard.
3. Click the icon of the last item.
4. Right-click anywhere within the selection and click Publish.

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To publish multiple content items or folders that are not consecutive:

1. In the Publisher Explorer table pane, click the icon of the first item or folder.
2. Press and hold down CTRL on your keyboard, and click the icon of each remaining item or folder.

3. Right-click anywhere within the selection, then click Publish.

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Related Topics:

• About Content Publication
• Previewing a Content Item
• Scheduling Future Publishing