Selection Lists

Set up a selection list when you want Contributors to choose from a set of predefined text entries. Instead of typing entries of their own, Contributors choose from a list. Depending on how the selection list property was defined in the data entry template, users may select a single item from a drop-down list or select multiple items in a list. A selection list ensures uniformity and reduces the chance of misspellings.

This topic discusses:

• Creating Selection Lists
• Editing Selection Lists

Creating Selection Lists

Unlike other property types, a selection list requires advance work because you must create a selection list definition before you can apply a selection list in a data entry template.

After you create a selection list, you can apply it to properties when you create data entry templates.

• To define a selection list:

1. In Name text box, type a name to identify your selection list. Use a descriptive name that makes clear what this selection list is for.
2. In the Values text boxes, type the entries for your selection list. Type as many as 255 characters.
   To specify additional entries, click Add Values and continue.

• You can change the order of your values:

• To move a value to the top of this list, click to the right of the value name.

• To move a value up one space in this list, click to the right of the value name.

• To move a value down one space in this list, click to the right of the value name.

• To move a value to the bottom of this list, click to the right of the value name.

Note: Reordering values of a selection list does not affect existing content items.

• To delete values from this list, select their check boxes and click .

• When you are finished, click Save, and then Close.

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Editing Selection Lists

You can still edit the selection list after users have created a content item based on a data entry template with a selection list property.

• When you add entries to a selection list, existing content items will not change, but your new entries become available for selection in the Content Item Editor.

• When you rename the entries of a selection list, the entries are immediately reflected in the values of existing content items. The published content will not reflect the name change until it is republished.

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Related Topic:

• About Data Entry Templates

• To display the page associated with this help topic:

1. In the Publisher Administration portlet, click Publisher Explorer.
2. In the Publisher Explorer navigation pane, open the folder where you want to create a selection list definition.
3. On the action bar, click New | Selection List.